Department of Agriculture, Land Reform and Rural Development is recruiting: Registry Clerk Position at Department of Agriculture
Registry Clerk Position at Department of Agriculture
REF NO: 3/2/1/2023/354
Directorate: Animal Health
SALARY : R202 233 per annum (Level 05)
CENTRE : Gauteng (Pretoria)
CLOSING DATE : 26 May 2023 at 16:00
REQUIREMENTS :
Applicants must be in possession of a Grade 12 Certificate. No experience required. Job related knowledge: Knowledge of registry duties, practices as well as the ability to capture data and operate a computer.
Working knowledge and understanding of the legislative framework governing the Public Service. Knowledge of storage and retrieval procedures in terms of the working environment and understanding of the work in registry.
Job related skills: Planning and organising skills. Computer literacy skills. Language skills. Communication skills (verbal and written). Interpersonal relations skills and
flexibility. Ability to work within a team.
DUTIES :
Provide registry counter services. Attend to clients. Handle telephonic and other enquiries received. Receive and register hand delivered mail / files.
Handle incoming and outgoing correspondence. Receive all mails. Register, sort and dispatch mail. Distribute notices on registry issues. Render an effective filing and record management service. Opening and close files according to record classification system.
Filing / storage, tracing (electronically / manually) and retrieval of documents and files. Complete index cards for all files. Operate office machines in relation to the registry function. Open and maintain Franking machine register. Frank post, record money and update register on a daily basis. Undertake spot checks on post to ensure no private post is included. Lock post in postbag for messengers to deliver to Post Office. Open and maintain remittance register. Record all valuable articles as prescribed in the remittance register.
Hand delivers and signs over remittances to finance. Send wrong remittances back to sender via registered post and record reference number in register. Keep daily record of number of letters
franked. Process documents for archiving and / disposal. Electronic scanning of files. Sort and package files for archive and distribution. Compile list of documents to be archived and submit to the supervisor. Keep records for archived documents.
ENQUIRIES : Ms C Maluleke Tel No: (012) 319 7475
How to apply
APPLICATIONS : Applications can be submitted by post to: Private Bag X833, Pretoria, 0001 or hand delivered to: 184 Jeff Masemola Street (formerly known as Jacob Mare), corner of Jeff Masemola and Paul Kruger Streets, Pretoria or to Agriculture Place, 20 Steve Biko (formerly Beatrix) Street, Arcadia, Pretoria, 0001
NOTE : African, Coloured, Indian and White Males and Coloured, Indian and White Females and Persons with disabilities are encouraged to apply.
