Bidvest Facilities Management Event Coordinator

boardDecember 6, 2024Last Updated: December 6, 2024

2 minutes read

Bidvest Facilities Management is looking for unemployed candidates to apply for their Event Coordinator vacancies.

Location : Pretoria, Gauteng
Closing date: 10 January 2024

MAIN OUTPUTS

Operational Delivery:

Assist to co-ordinate events and meetings for the site
Assist in the coordination of the AV/ VC set up requirement for events and meetings, together with the technical team
Assist in the coordination of all services during events (set up, stationery, catering, beverages etc)
Liaise with the catering company pertaining to events and meeting requirements
Liaise with events team regarding events / meeting requirements
Ensure all rooms set ups as required by the client meet clients’ specifications
Report over-flowing dustbins and cleaning issues to the cleaning team on duty in your area
Report and hand in any lost property found in meeting rooms to security
Assist to ensure that events are planned at least 48 hours prior to the meeting
Ensure issues raised have been managed and actions taken to prevent recurring issues

Contractual Delivery:

Ensuring that the co-ordination of the final setting-up of areas in preparation for events services
Receive requests for the retrieval of furniture and coordinate the preparation, delivery and setup of items at the appropriate business location(s) or in support of all events

Customer Focus:

Work with teams to develop and maintain a customer-focused attitude toward activities, concentrating on those that most strongly contribute toward improving customer lifetime value
Interact with clients to provide and process information in response to inquiries, concerns and requests about products and services
Keep up to date with business developments and strategic objectives within the environment
Provide advice on general changes and compliance within the workplace management framework when required
Work with processes and procedures in such a way that operational efficiencies and performance are enhanced
Attend to and resolve all customer queries timeously or escalate when necessary
Follow up and follow through on all escalated queries timeously
Manage conflict

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Undertake such other responsibilities as directed by Management that will drive sustainability
Work in a flexible way when the occasion arises so that tasks, which are not specifically covered in the job description, are undertaken
Take responsibility for one’s own performance
Promote BFM’s & Client’s image and corporate citizenry through deliberate and co-ordinated activities
Adhere to the BFM’s Safety, Health, Environmental and Quality (SHEQ) Management System’s Policies & Procedures as applicable to this position
Ensure BFM ethical values are adhered to

Reporting: