Bidvest Facilities Management Event Coordinator

Bidvest Facilities Management is looking for unemployed candidates to apply for their Event Coordinator vacancies.

Location : Pretoria, Gauteng
Closing date: 10 January 2024

Bidvest Facilities Management Event Coordinator

MAIN OUTPUTS

Operational Delivery:

• Assist to co-ordinate events and meetings for the site
• Assist in the coordination of the AV/ VC set up requirement for events and meetings, together with the technical team
• Assist in the coordination of all services during events (set up, stationery, catering, beverages etc)
• Liaise with the catering company pertaining to events and meeting requirements
• Liaise with events team regarding events / meeting requirements
• Ensure all rooms set ups as required by the client meet clients’ specifications
• Report over-flowing dustbins and cleaning issues to the cleaning team on duty in your area
• Report and hand in any lost property found in meeting rooms to security
• Assist to ensure that events are planned at least 48 hours prior to the meeting
• Ensure issues raised have been managed and actions taken to prevent recurring issues

Contractual Delivery:

• Ensuring that the co-ordination of the final setting-up of areas in preparation for events services
• Receive requests for the retrieval of furniture and coordinate the preparation, delivery and setup of items at the appropriate business location(s) or in support of all events

Customer Focus:

• Work with teams to develop and maintain a customer-focused attitude toward activities, concentrating on those that most strongly contribute toward improving customer lifetime value
• Interact with clients to provide and process information in response to inquiries, concerns and requests about products and services
• Keep up to date with business developments and strategic objectives within the environment
• Provide advice on general changes and compliance within the workplace management framework when required
• Work with processes and procedures in such a way that operational efficiencies and performance are enhanced
• Attend to and resolve all customer queries timeously or escalate when necessary
• Follow up and follow through on all escalated queries timeously
• Manage conflict

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Code of Conduct:

• Undertake such other responsibilities as directed by Management that will drive sustainability
• Work in a flexible way when the occasion arises so that tasks, which are not specifically covered in the job description, are undertaken
• Take responsibility for one’s own performance
• Promote BFM’s & Client’s image and corporate citizenry through deliberate and co-ordinated activities
• Adhere to the BFM’s Safety, Health, Environmental and Quality (SHEQ) Management System’s Policies & Procedures as applicable to this position
• Ensure BFM ethical values are adhered to

Reporting:

• Assist in the preparation of monthly reporting within set timeframes for distributing to the relevant parties.

QUALIFICATIONS 

• Matric (Senior Certificate)
• Qualification Preferably in Marketing or Public Relations or Hospitality
• Valid SA Drivers License
• Min 2 to 3yrs relevant experience coordinating events in similar environment
• MS Office
• Knowledge of OHS Act & ISO 9001 Quality Management Systems

FUNDAMENTAL COMPETENCIES

• Customer Centric Focus
• Innovative
• Ability to multitask
• Planning/Scheduling/Objective Setting
• Teamwork & Partnering
• Relationship Building
• Hospitality

Application

Application can only be done online, Click here to submit your application